.: 2007 C.N.A. Convention Exhibit Application

EXHIBIT APPLICATION

IF MORE THAN ONE ENTRY, PLEASE CREATE A SEPARATE FORM FOR EACH ENTRY

Complete either A or B
A. Please reserve _____ standard cases measuring approximately 18” x 30” x 2” inside

B. I will supply my own cases. I will be bringing the following with me for set-up:

Number of cases in this entry: ____ Dimension of cases: _______________________

In consideration of providing exhibit space for me, I agree that the liability, if any, of the Canadian Numismatic Association, the Host Club, the elected and appointed officers, Committee Chairmen, Agents and employees of the Canadian Numismatic Association, the Host Club and other organizations associated in any way with the convention, their heirs and executors shall be limited to the aggregate sum of twenty five dollars ($25.00) for any loss, however caused by reason of theft, disappearance, damage, destruction, whether occurring through negligence or otherwise, of all numismatic material and items displayed by me.

I hereby agree to exhibit in accordance with all the official C.N.A. Exhibit Rules and Regulations, Judging Procedures and Guidelines, and I acknowledge receipt of a copy of same which I have read and understand.

Title of exhibit: _______________________________________________________________

Category - specify (a) through (h) as per Exhibit Rules and Regulations: _______________

Name (print): _____________________________________________ C.N.A.# ___________

Address: ___________________________________________________________________

City: _______________________ Province/State: _____ Postal/Zip Code:_____________

Signed: _________________________________________ Date: _____________________

(by parent or guardian if Junior C.N.A. member)

Please mail this completed application form to the Exhibits Chairman:

Exhibits Chairman
CNA 2007 Convention
4936 Yonge St., Suite 601
North York, Ontario M2N 6S3

EXHIBIT RULES AND REGULATIONS

1. In order to qualify as a C.N.A. competitive exhibitor, you must be a fully accepted current member of the C.N.A. and abide by the following rules and regulations.
2. Exhibits will be accepted only from persons that are members of the C.N.A. during the calendar year 2006.
3. Exhibits will be divided into the following categories:
(a) Canadian Coins & Tokens
(b) Canadian Paper Money, scrip and related paper items
(c) Canadian medals, orders, decorations and other numismatic items not media of exchange
(d) Non-Canadian coins and tokens
(e) Non-Canadian Paper scrip and related paper items
(f) Non-Canadian medals, orders, decorations and other numismatic items which are not a media of exchange
(g) Junior exhibits by persons 16 years old but under 18 years of age (J.E. Charlton Trophy)
(h) Juvenile exhibits by persons under 16 years of age (John McKay-Clements Trophy)
4. Topical exhibits will be allocated to the categories above depending on what the dominant subject matter is within the display.
5. Exhibits will be judged as per the Judges’ Guideline Sheet.
6. All exhibits shall be grouped together according to category.
7. The Exhibits Chairman can reject any exhibit at any time or determine the category it shall be entered and judged in.
8. The Exhibits Chairman will keep a full and complete record of all exhibits showing the exhibitor’s name, the exhibitors’ number and the number of cases in each entry.
9. The names of competitive exhibitors will be not be disclosed to anyone until the judges have completed judging and made their reports to the Head Judge, who will then be given the names of the exhibitors to whom the awards are to be made.
10. A small exhibit identification card showing the exhibitor’s number, number of cases and the category in which the exhibit is entered will be affixed to each case in the lower left corner of the exhibit.
11. Applications for exhibit space and/or cases should reach the Exhibits Chairman before June 20, 2006. All applicants will be given space and cases (if requested) in order of receipt so long as they are available. No single exhibit may be entered in more than one category. However, any exhibitor may enter one exhibit in each of several categories. Each exhibitor must designate the group or category which she/he wishes to enter.
12. No material exhibited will be offered for sale, nor will advertising, in any form, be permitted with any exhibit. The name or identity of any competitive exhibitor will not be allowed to be shown within the exhibit.
13. Any numismatic material, known to be a legitimate copy or replica, must be so labeled. Any material known to be forged, spurious or counterfeit will not be displayed unless the exhibit is titled and labeled as an educational exhibit of forgeries.
14. All cases must lie flat on the exhibit table, and no material of any kind will be allowed outside the display cases except signs not exceeding the length of one of the cases, and not higher than twelve (12) inches above the exhibit table.
15. Exhibit cases will be loaned to exhibitors for use at the convention providing the exhibitor has made known her/his requirements to the Exhibits Chairman prior to the convention. No Competitive exhibit will be allowed more than five cases except for paper money where the maximum will be six cases. If the exhibitor uses his own cases, she/he will be limited to approximately the space of five (or six) cases. If the exhibitor wishes to enter more than one exhibit requiring the loan of more than the allotted number of cases, provision of the additional cases will depend on their availability.
16. Each exhibit case will be closed and locked by the Exhibits Chairman or her/his assistant in the owner’s presence. The keys will be kept by the Exhibits Chairman until the removal of the exhibit by the exhibitor, where cases are supplied by the convention.
17. No exhibit will be removed from the exhibit area prior to the close of the exhibit period which will be set by the Exhibits Chairman. (Note the C.N.A. 2007 continues until Sunday at 3:30 p.m.). In cases of special circumstances, permission may be granted by the Exhibits Chair to take an exhibit from the area before the closing time. Such permission must be in writing so that there is no mis-communication or misunderstanding.
18. The judges will have the right to take any material from an exhibit for the purpose of close examination. This will only be done with the consent, and in the presence, of the exhibitor.
19. Three judges will be appointed by the Head Judge to judge each category. They will have full and final authority to select all first, second and third place awards. They will also have the authority to withhold any such award, in any category, where they feel the exhibits are deemed unworthy of an award.
20. After judging is completed, the same three judges will meet and briefly discuss their results. If their findings are not unanimous as to their order then they should discuss or re-evaluate the points awarded, if possible.
21. Three judges will also be appointed by the Head Judge to select from the first place winners in categories (a) to (f) inclusive “The Sheldon S. Carroll – Best of Show Award Trophy.” Junior and Juvenile displayers (category (g) and (h) must enter, and compete, in regular display categories to be eligible for this award.
22. Judging sheet results might be made available by the Head Judge during the convention if requested to do so by a displayer. The Judges’ decision shall be final and binding in all cases.
23. Adequate security protection will be provided for the exhibit room during the period of the convention commencing at the time the room is opened to the exhibitors to place their exhibits and continuing until the time that the Exhibits Chairman has set by which the exhibits must be removed.
24. Subject to paragraph 18 (above) awards, in the form of an engraved C.N.A. Convention medal and appropriate ribbon will be presented to the first, second and third place winners in all categories. Winners in categories (g) and (h) will also receive special keeper plaques. These awards will be presented at the “Awards Ceremony.” The “Sheldon S. Carroll Best of Show Award” winner will receive an engraved medal, with an appropriate ribbon, and this presentation will take place during the Annual Banquet.
25. Times for placing and removing of all displays in the exhibits area will be laid down in the “Exhibitors” letter which will accompany these Rules and Regulations.

TO ENTER A COMPETITIVE EXHIBIT:
Please complete the Exhibit Application form and mail it to the
2007 C.N.A. Convention address shown on the Exhibit Application form.

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